DHS Advanced Acquisition Planning System


GOVERNMENT CONTRACTING TIPSAccording to the U.S. Department of Homeland Security (DHS) Acquisition Planning Forecast System (APFS) provides the DHS Forecast of Contract Opportunities in accordance with Public Law 100-656, Section 501.  The Forecast data is for planning purposes and is not a commitment by the Government to purchase the desired products and services.  Visit the DHS Advance Acquisition Planning System; the forecast of contract opportunities at http://www.dhs.gov/xopnbiz/opportunities/gc_1300288340710.shtm.  This system includes projections of all anticipated contract actions greater than $100,000 and points of contact.


Background from the Department of Homeland Security 

Public Law 100-656, the Business Opportunity Development Reform Act of 1988, amended the Small Business Act to emphasize acquisition planning. The law requires agencies to compile and make available projections of contracting opportunities that small businesses (including minority, women-owned, HUBZone, veteran-owned, and service-disabled veteran-owned) may be able to perform.


The Department of Homeland Security (DHS) Forecast of Contract Opportunities includes projections of all anticipated contract actions above $150,000 that small businesses may be able to perform under direct contracts with DHS, or perform part of the effort through subcontract arrangements with the Department’’s large business prime contractors. For additional information on procurements not expected to exceed $150,000, please contact the appropriate DHS Small Business Specialist for each Component.


GOVERNMENT CONTRACTING TIPSConsistent with our mission, DHS will provide maximum practicable opportunities in our acquisitions to small business, veteran-owned small business, service-disabled veteran-owned small business, HUBZone small business, small disadvantaged business, and women-owned small business concerns. The DHS small business acquisition policy is a shared responsibility among all DHS employees involved in the acquisition process. Through a unified team approach involving senior management, small business personnel, acquisition personnel, and technical/program staff, we can support both our critical national mission and the important public policy objective of small business inclusion in our acquisition program.


The DHS purchases a wide variety of goods and services and we are committed to small business participation in our acquisition program. We hope that this forecast will assist you in doing business with DHS. By helping firms identify procurement opportunities as early in the acquisition process as possible, we hope to improve communication with industry and assist the small business community with its marketing efforts.


The new procurements described in this forecast are expected to have a solicitation released in the current fiscal year and subsequent fiscal years as indicated for each action. The item descriptions are based on the best information available at the time of publication. Updates to the Forecast will be made on the DHS website at www.dhs.gov/openforbusiness and the hard-copy document when reprinted.


All projected procurements are subject to revision or cancellation. Final decisions on the extent of competition, small business participation, estimated value, or any aspect of the procurement action will not be made until each procurement is initiated. The forecast data is for planning purposes, does not represent a pre-solicitation synopsis, does not constitute an invitation for bid or request for proposal, and is not a commitment by the Government to purchase the desired products and services.


Actual solicitation notices will be posted on www.fedbizopps.gov.


The purpose of publishing the small business “Forecast of Contract Opportunities” to the general public is to make the reader aware of: (1) the scope and depth of the Government’’s dependence upon the private sector for goods and services, and (2) those new initiatives where the Government intends to seek participation of private sector firms for goods and services.


In addition the forecast contains information regarding both the timing and range of estimated costs of the Government’’s planned contracting actions. The dynamics of change in Governmental operations and in the implementation of the annual budget process are likely to result in significant changes during the fiscal year. It is departmental policy to examine the elements of the forecast every three-month quarter and to make modifications where relevant.


The majority of contracting actions, described in the forecast, reflect ongoing contracts and associated activities. In cases where the contractor’’s performance is satisfactory and the contracts have remaining option years to exercise, there will be no opportunities for third party firms during a given fiscal year.


In cases where the government agency is initiating a new contracting action during the fiscal year, the agency may choose to: (1) use existing government contracts in place at another agency, or a DHS-wide contract (2) use firms already listed as a part of the Federal Supply Schedule, (4) set-aside the opportunity for a specific category of firms (e.g., small businesses, service disabled veteran-owned small businesses, 8(a) small businesses, women-owned small business or HUBZone small businesses), (4) utilize a full and open competition technique wherein any interested firms may consider participating in the acquisition process.


Vendors using this forecast are advised to learn as much as possible about a potential agency customer through information already in the public domain (e.g., Government websites, news articles, conferences, etc.,) before contacting the individuals, listed for each advanced acquisition item. Consider participating in Governmental vendor outreach sessions as a primary marketing technique.


In Fiscal Years 2006 and 2007, the Department of Homeland Security awarded department-wide contracts for Information Technology (IT) services and commodities. These procurements were awarded by the Office of Procurement Operations (OPO) in cooperation with the Chief Information Officer (CIO) and the Component IT and procurement communities.


The Enterprise Solutions Office (ESO) is responsible for acquisition management oversight of the Information Technology Acquisition procurement process for the Department of Homeland Security. For additional information on EAGLE and FirstSource, visit the DHS Information Technology Acquisition website at http://www.dhs.gov/xopnbiz/opportunities/editorial_0700.shtm or refer to the EAGLE and FirstSource sections in this publication.

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